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How to set site wide Attendance Passback from Admins

  • Updated

Attendance passback is defined as the Engageli platform using an LTI integration to send attendance information on a per class basis back to the learning management system (LMS).

In the Site Management section of our admin panel, all super admins can access the LMS configuration panel which controls attendance passback settings at a global level for all classes. Once items have been set in this panel, all new classes will inherit those settings. Additionally these options can be adjusted at a class level by an instructor or admin.

Prerequisites for set up of Attendance Passback

  • The LTI integration must be enabled in Engageli for your LMS, for more information contact your Engageli Solutions Engineer (support@engageli.com)

  • Your Solutions Engineer will also need to set up a Cron job to sync your attendance data in your learning management system at regular intervals.

How to access site wide LMS class configuration settings

  1. Visit the Admin portal (version 3.0.43+).

  2. Click Site Management on the left menu.

    1. If you don’t see this menu, click the 3 lines (hamburger) in the top left of the window to expand.

  3. Select the Class Configuration tab in Site Settings.

  4. LMS Configuration and Attendance/Session ratio can be found in the bottom left of this window.

    1. Note: If you do not see this field, you will need to have your role updated to a Super Admin. Please reach out to support@engageli.com or your partner success manager to assist.

  5. Select your Session Ratio.

    1. Note: We recommend that instructors confirm the institution attendance policy prior to making adjustments and changes to these fields to ensure compliance with your institution’s policies.

    2. This is a threshold (percentage) of class time that instructors are required to be logged into the class. The full duration of the class must be set via the Scheduler and this schedule is used to calculate occupancy. Once the instructor has occupied the class within the scheduled timeframe and meets the threshold, the session will be considered valid. By default, this value is set to 50%.

      1. For example, if the Scheduler is set to 7 pm to 9 pm EST i.e. 120 minutes every Monday. If session ratio is set to 50%, that indicates the instructor should have been in class for 50% of the 120 minutes

  6. Select your Attendance Ratio.

    1. This is the threshold (percentage) of a session that a participant must attend to be considered present in the class. By default, this value is set to 60%.

    2. Note: The lock by this check box allows an administrator to disable others to control this setting at a class level.

  7. Enable or Disable Skip roster sync with LMS. We recommend leaving this unchecked as it can cause issues with roster sync.

    1. Roster sync will automatically sync an entire class roster to Engageli every time an instructor logs into the class via LTI.

    2. When this feature is turned off, an individual user’s LMS roster information will be synced each time they login via LTI.

    3. Note: The lock by this check box allows an administrator to disable others to control this setting at a class level.

  8. Enable or Disable Upload class attendance to LMS.

    1. This enables the upload of attendance to the integrated LMS.

    2. Once enabled the class attendance will be synced at regular intervals set in LTI site settings, for more information this setting please see this article. Additionally, this allows attendance to be manually synced by instructors at the class level.

  9. Set LMS attendance maximum score by picking an option from the drop down menu.

    1. This sets the maximum attendance score possible for a participant. This can be set to a number between 1000000 and 1.

    2. When a participant has attended the class for the entire session we will send the maximum score or a percentage depending on how it’s set in the next field (LMS attendance score policy).

  10. Set LMS attendance score policy by picking an option from the drop down menu.

    1. This sets the policy for how attendance is scored and can be set to either Pass/Fail or a Percentage. This feature works in conjunction with the maximum score to calculate attendance.

    2. Pass/Fail will send either the set attendance maximum score 100000-1 (pass) or 0 (fail). Alternatively we can send a null instead of 0 for a fail, for more information see LMS attendance no-show policy.

    3. Percentage will either send the score as a percentage based on the set attendance maximum score (0-100% or 0.00-1.00). Alternatively we can send a null instead of a failing score, for more information see LMS attendance no-show policy.

  11. Set LMS attendance no-show policy by picking an option from the drop down menu.

    1. This sets the behavior for users who have ‘not attended’ a class. This can be set to Send Nothing (not create an entry) or Send Score (based on above settings) has not met the attendance requirements.

  12. Click Save changes in the bottom right.

 
 
 

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