Classes > Presets

This article will cover the "Presets" tab, which each classroom will have. This tab can be accessed via "Admin Portal" > "Classes" > select your class from either the "Active Classes" or "Archived Classes" sections > "Presets". We've provided a screenshot below of an example classroom's "Presets" tab with the "Tables" sub-tab being viewed:

The "Presets" tab is where Instructors can go to adjust their classroom's tables and seating. A few of the things you can do from the classroom's "Presets" tab are:

• Change the names assigned to your tables.
• Add tables to--or remove tables from--your classroom.
• Configure preset seating arrangements.

The "Presets" tab contains 2 sub-tabs: "Tables", which is the default one that selected when navigating to this page, and "Presets". We will cover both of these sub-tabs.

Tables

The "Tables" sub-tab is the default tab that is loaded when initially navigating to the classroom's "Presets" tab. This page can be used to rename your tables, as well as add more tables or remove existing ones from the classroom.

At the top of the page are buttons you can click to manage the tables. We'll cover what each button does:

• Add Tables - Clicking this button will open a dialog, where you can select the number of tables you want to add to your classroom. You can only add tables in increments of 5. Note: If seating becomes scarce during a live session, the system will automatically add more tables to ensure there is always sufficient seating. Hence, you do not need to add the maximum number of tables you might ever require for the classroom.
• Remove Tables - Clicking this button will open a dialog, where you can select the number of tables you want to remove from your classroom. You can only remove tables in increments of 5.
• Update Class Tables with CSV - In lieu of manually creating and naming tables, you can instead upload a CSV file. When clicking this button, a dialog will appear, where you can select the CSV for upload, as well as review a template for how the CSV should be formatted.

The bottom portion of this page will contain a table that displays all the tables that exist in your classroom, along with some details about them. We'll describe each column and what it means:

• Table Name - This is the name assigned to the table. By default, tables will be named "Table 1", "Table 2", and so on. To rename the table, simply click the value seen here and the field will go into edit mode.
• Table Number - This is the table number. When inside the live classroom, viewing the "Tables" tab will display tables in ascending order. This value lets you know where in the arrangement each of your tables will appear.
• No. of Learners - This column will show the current number of participants who have their rostered seating at this table.

Presets

The "Presets" sub-tab enables you to set up predefined seating arrangements for your classroom. This feature is particularly useful when you want to save a specific seating plan to be used later. For instance, if you have divided the class into groups of four for a project, you can save this arrangement as a preset. When it's time for each group to present their work, you can easily restore the seating arrangement to suit the group project format. On that note, Presets can be created from within a live classroom, allowing you to save seating arrangements as the need arises. This current page allows you to create new presets from outside a live classroom, as well as manage existing ones. Below is a screenshot of an example classroom's "Presets" tab:

We'll start by describing the options found at the top of the page:

• Create New Preset - This will allow you to create a new preset seating arrangement. You'll be prompted for a Preset name and optional description.
• Upload Preset - Click this if you wish to create a preset by uploading a CSV file. The CSV file would contain each participant's email address, along with the Table Number of the table at which they'll be seated. Next to this button is a "View a sample/CSV template here" link, which you can click to view a template of the CSV.

The bottom portion of the page will consist of cards, one for each preset that has been created for this classroom. We'll go over the details shown in each preset's card:

• Preview Preset - Clicking this button will open the preset in "Preview Mode". We'll provide more details about "Preview Mode" later in this article.
• Edit Preset - Clicking this button will open a small pop-up where you can edit the preset's name and description.
• Delete Preset - To delete the preset, click this button.
• Preset Details Table - The bottom portion of each preset card consists of a table, showing you the current seating arrangement configured for that preset. This table has the following columns:
  • Email - The email address of the participant.
  • Table Name - The table name and number that the participant is assigned to under this preset.

Preset Preview Mode

When clicking the "Preview Preset" button associated with any preset's card, you'll open its "Preview Mode", where you can modify the preset's seating assignments.

At the top of the "Preview Mode" page are a few tools, which we'll describe below:

• Add 5 Tables - As the button indicates, clicking this will instantly add 5 new tables.
• Switch to Tables View / Switch to Lists View - This button allows you to toggle the display between Tables View and Lists View. The button's label adjusts, depending on which view is active. Each view offers the same functionality, but displays your seating assignments in different visual formats. We'll describe these two views here:
  • Tables View - This is the default view and presents the seating arrangement in a Table visual format. In this format, tables appear as large circles with users assigned to each table shown as smaller circles "seated" within the table. You can adjust the seating arrangements by dragging and dropping the smaller circles to a new table. Below is a reference image of the Tables View:
    
    
  • Lists View - In this view, table arrangements are displayed as a series of lists, with each list representing a table and its assigned users. This view is particularly useful if you need to see the full name of each user, as it shows the user's full name instead of just their initials, like the Tables View does. To re-arrange users, simply click on their names and drag-and-drop them to a new table. Below is a sample screenshot of a preset in Lists View:
    
  • Assign Unassigned Learners - If you have any learners who have not yet been assigned to a table, clicking this will automatically assign them to a table.
  • Search - To find the table to which a specific user is assigned, simply enter their name into the search field. The system will then highlight the corresponding table.