This article will cover the "Table Documents" tab, which each classroom will have. This tab can be accessed via "Admin Portal" > "Classes" > select your class from either the "Active Classes" or "Archived Classes" sections > "Table Documents". We've provided a screenshot below of an example classroom's "Table Documents" tab:
The "Table Documents" tab allows Instructors to organize links to cloud-hosted documents that can be shared with individual tables during a live class session. Currently, Engageli supports cloud documents from Google Suite and Microsoft 365.
This feature is particularly useful when you want each group to work independently on a document you've prepared ahead of time. For example, if you're teaching a business course, you might create partially completed SWOT analyses for six different companies, each in its own document. With this feature, you can assign a specific company to each table, enabling them to focus on their designated task..
Note: Any restrictions on the documents, such view or edit limitations, would still be applicable when sharing them via our platform. Therefore, be sure to adjust such restrictions on the documents to ensure users don't encounter issues loading or interacting with them.
As the page title suggests, documents added to this tab are intended to be shared with each individual table. If you need to share a single document with the entire class, please see the article that covers the "Class Documents" tab.
We'll now cover the various fields seen at the top of this page:
- Choose a Set - This dropdown will list all the document sets created for this classroom. Select a set from the dropdown to view its details.
- Delete Materials Set - Clicking this button will delete the currently-selected document set.
- Generate Materials in Set - This button streamlines the process of duplicating a specified cloud document and automatically assigns each duplicate's URL to a corresponding table. It's a significant time-saver in situations where multiple tables require their own version of the same document, eliminating the need to manually create copies and input their URLs into the tables. Currently, this button will only work with Google Suite documents and will require you to grant Engageli full access to your Google Drive. Below is an example screenshot of the pop-up that appears, where you are prompted to paste in a Google Suite document URL and to select the tables to which you want the document duplicated. The duplicates will be stored to a new folder in your Google Drive.
- Add Materials Set - Click this button to create a new table document set for the classroom. You'll be prompted to provide a document set Name, as well as the document Set Type (i.e. Google Suite or Microsoft 365).
The bottom half of the page will consist of a table that shows details of the currently-selected document set. We'll review each column of this table below:
- Table # - This column indicates the Table Number associated with the row.
- Table Name - This column indicates the Name of the table associated with the row. Tables names are defaulted to "Table 1", "Table 2", etc. If you need to change table names, please visit to the classroom's "Presets" tab.
- Link - This column shows the link to the cloud document assigned to the current table. To edit this value, click on this cell and you can type in the URL or paste it from your clipboard.
- Open Link in a New Tab - If a document link has been provided for the table, clicking this button will open the document in a new browser tab. This is a good way to verify that your document link is valid.
- Delete Link - Clicking this button will clear out the corresponding document link.