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Class Portal > Past Sessions

Introduction

This article will cover the "Past Sessions" tab within the Class Portal. This tab will display all sessions that have taken place for the classroom and their corresponding details.

Note: Class sessions are either auto-detected by our system or manually set via the scheduler. To read more about session schedules, visit the help center page for the "Schedule" tab.

Below is a screenshot of a sample classroom's "Past Sessions" tab, as seen from the Class Portal.

Main Panel

You will notice that previous class sessions appear as clickable tiles. We'll describe the data that appears within each tile below:

  • Session Date - Each tile will contain the date that the session took place in large font. Tiles are sorted with the most recent session first.
  • Recording Duration - If the session was recorded, then we'll display the duration of the recording in HH:MM:SS using green-colored font.
  • Session Start and End Time - At the bottom of each tile, we will display the time the session started and ended. If you are relying on session auto-detection, this will often reflect the time the Instructor was present. If the session was scheduled, then we'll reflect the time the Instructor was present within the bounds of the scheduled start and end times. In the event that a standalone video is uploaded to the classroom's Recordings area, we'll show that as a session here, but instead of a start and end time, we'll indicate it was a manually uploaded video and note the time of upload.
  • Unscheduled - If the system detects that the classroom has been configured with schedule entries but finds a past session that isn't linked to any schedule, Engageli will display an "Unscheduled" label on the tile to help users quickly spot sessions they may have forgotten to schedule.

Clicking a tile will display the details of that session, which we'll over in the next section.

Past Session Details

When clicking a tile of a class session from the Past Sessions tab, the Past Session Details page will load, where you can review a plethora of data about that session. Below is a sample screenshot of the Past Session Details screen:

Below, we will cover each component of this page:

  • AI Summary button - Clicking this button will display the AI-generated summary associated with the session. When the summary is in view, you will notice that there is an overall summary of the class session, as well as individual sections that correspond to topics that were discussed during class. Various buttons will also be available, allowing you to edit, delete, and add to the summary content, as exampled below:
  • Session Recording button - Clicking this button will bring up the Recording Details screen. To learn more about the Recording Details, click here.
  • Attendance button - Clicking this will bring up the a window showing the attendance analytics for this specific session. You'll notice the information looks very similar to  what we'd show in the classroom's Analytics > Attendance tab. In this case, instead of showing attendance data for multiple sessions over a date range, we're showing only the attendance data for this one session. We'll go over the fields that appear in this window:
    • Download CSV - Click this button to export the attendance data for this session as a CSV file.
    • Attendance Table - The majority of the page will be occupied by a table showing a list of all participants and their attendance details as it relates to this session. We'll describe each column of the table below:
      • Name - The name of the participant.
      • Email - The email associated with the participant.
      • Attendance - This will show either "Present" or "Absent", taking into account the classroom's configured Attendance Ratio value. To learn more about how attendance is determined, please review the Classes > Analytics > Attendance article.
      • Live (HH:MM:SS) - This will show the amount of time the participant was present for the live session in HH:MM:SS format.
      • Playback (HH:MM:SS) - This will show the amount of the session recorded the participant watched in HH:MM:SS format.
      • Attendance % - The percentage of the full session the participant is credited with attending, combining both Live presence and Playback viewing time. To learn more about how combined presence time is calculated, please review the Classes > Analytics > Attendance article.

Beneath these various buttons will be sub-tabs, which you can click to review specific details about the session. We'll outline each sub-tab in its own section below.

Polls Sub-Tab

Clicking the "Polls" sub-tab will display a table of information about the polls that were ran during the session. This includes action-tag-based polls, Quick Polls, and Polls. We'll describe each of the columns below:

  • Name - The description of the poll.
  • Start Time - This will show the time that the poll was activated.
  • Type - This will show the poll type (e.g. Single Choice, Multiple Choice, Word Cloud,  or "Poll" for an entire question set).
  • Creation Mode - This will show how the poll was created (e.g. PDF, Screenshare, Custom).
  • Locked - If the Instructor locked the poll prior to ending it, preventing learners from changing their answers, this column will show "Yes".

Each row in the table can be clicked to view the corresponding poll details, such as:

  • The question and answer options relating to the poll.
  • A chart or list reflecting participant responses.
  • If applicable, a button to download the data as a CSV.

Below is a sample screenshot of these additional details:

Quizzes Sub-Tab

Clicking the "Quizzes" sub-tab will display a table of information about Quizzes that were ran during the session. We'll describe each of the columns of the table below:

  • Name - The name of the quiz.
  • Start Time - The time the quiz activity was activated.
  • Type - The type of activity (e.g. "Quiz").
  • Creation Mode - This will show how the quiz was created (e.g. "Custom" for manual creation).

Each row in the table is clickable and opens the detailed view for that specific quiz, including information such as:

  • The questions and answer options relating to each question in the set.
  • A chart or list reflecting participant responses and whether they passed.
  • A button to download the data as a CSV.

Below is an example screenshot of these details:

Sprint Sub-Tab

Clicking the "Sprint" sub-tab will display a table of information about Sprint activities that were ran during the session. We'll describe each of the columns of the table below:

  • Name - The name of the Sprint question set.
  • Start Time - The time the activity was activated.
  • Type - The type of activity (e.g. "Sprint").

Each row in the table is clickable and opens the detailed view for that specific Sprint, including information such as:

  • The questions and answer options relating to each question in the set.
  • A chart or list reflecting participant responses and their final point count.
  • A button to download the data as a CSV.

Below is an example screenshot of these details:

Shares Sub-Tab

Clicking the "Shares" sub-tab will display a table of information about the media shares that were utilized during the session. For example, any PDF documents or YouTube videos that were shared during the session would be logged here. We'll describe each column of the table below:

  • Name - The name or description of the media.
  • Start Time - The time that the share was initiated.
  • Type - The type of media that was shared (e.g. PDF, PowerPoint, Video Clip, YouTube Video)

Each row in the table can be clicked to view the media. For example, if a PDF document or YouTube video was shared, clicking it will open the PDF document or the YouTube video. This mechanism does not apply to all media shares types.

Documents Sub-Tab

Clicking the "Documents" sub-tab will display a table of information about the collaborative documents that were distributed during the session. For example, any Google Docs that were shared during class would appear here. We'll describe each column of the table below:

  • Name - The name or description of the collaborative document.
  • Start Time - The time the document was shared during class.
  • Mode - This describes whether the document was shared with the "Class" or at the "Table" level.
  • Type - This describes the type of collaborative document that was shared (e.g. Engageli Document, Google Slides, Microsoft Word, etc).

Each row in the table can be clicked to view the document.

Whiteboards Sub-Tab

Clicking the "Whiteboards" sub-tab will display a table of information about any whiteboard activities that occurred during the session. We'll describe each column of the table below:

  • Name - The name or description of the whiteboard.
  • Start Time - The time that the whiteboard was shared during class.
  • Type - This describes whether the whiteboard was shared with the "Class" or at the "Table" level.

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