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Class Portal

Introduction

This article will cover the "Class Portal". The Class Portal is where Instructors and Super Admins can go to manage the classroom. We've provided a screenshot below of how the Class Portal looks:

Note that the Class Portal is classroom-specific, meaning the details you see here will correspond to a single classroom. If you need to quickly navigate between multiple classrooms for management purposes, please consider using either the "Admin Portal" or "My Classes" page.

The "Class Portal" can be accessed from the classroom lobby via the "Manage Class" link that appears next to your webcam preview, as shown below:

It can also be accessed by clicking on an entry from your "My Classes" page.

Note: You'll need to be a Super Admin or be rostered as an Instructor for a class to be able to access its Class Portal page.

The Class Portal page contains 3 sections:

  • The top tool bar, which contains a few controls that will persist, regardless of the which navigation tab you are viewing.
  • The left-hand navigation bar, which allows you to tab through various areas of your classroom. Clicking these navigations link will change what appears in the main panel.
  • The main panel, which displays content related to what you've selected from the left-hand navigation bar.

Below, we'll go through all these items.

Top Tool Bar

This bar contains common tools you can use for management of the classroom. Below is a screenshot highlighting the top tool bar of the Class Portal:

We'll go over each of the items now:

  • My Classes - On the left side of the top tool bar is a "back" arrow, Clicking this will take you to your "My Classes" page, where you can view a listing of other classes to which you have access.
  • Invite Links - Clicking this will open a window, where you can manage classroom links. A sample of this window is provided below:

    The options that appear within this window are outlined below:
    • Authenticated Access - This is a link that can be shared with users rostered in the classroom. Users joining the classroom through this link will need to authenticate. Clicking the "Copy" button next to the link will copy it to your clipboard.
    • Engageli Guest Access Toggle - Toggling this switch will enable or disable the ability for users to access the classroom as guests. Caution: Disabling guest links for a classroom will immediately and permanently invalidate the guest links for this classroom. Re-enabling guest links will generate new ones--the prior ones will not be recoverable.
    • Guest Access - This is a link that can be provided to guest Learners. These users will not need to authenticate into the platform. Clicking the "Copy" button next to this link will copy it to your clipboard.
  • Settings - The Settings gear icon allows you to review and edit settings associated with the classroom. Clicking this icon will open the below window:

    This window contains several tabs, we'll cover each one below:
    • Access - This tab allows you to manage class invite links and the user email domain allowlist.
      • Authenticated Access, Enable Guest Access Toggle, Guest Access - These items are identical to the ones mention earlier in this article under the "Invite Links" area.
      • Allowed Domains - This item lets users self-roster into the class if their email domain is part of the allowlist. You can add email domains to the allowlist here, opt to "Allow All" domains, or reset the list. Please see the article for the Class Details' General tab for more information on this.
    • Class Configuration - This tab allows you to view and configure basic settings for the classroom. The options seen on this tab are the same ones you'd find in the Class Details' Common Configuration, Live Configuration, and Playback Configuration tabs. Please follow the links to these articles if you'd like details on each of the settings.
    • Advanced Settings - This tab allows you to view and configure advanced settings for the classroom. The options seen on this tab are the same ones you'd find in the Class Details' Common Configuration, Live Configuration, and Playback Configuration tabs. Please follow the links to these articles if you'd like details on each of the settings.
  • 3-Dots Menu - You can click this icon to expand a dropdown menu that contains several tools, which we'll cover below:
    • Schedule - Click this to open a window that allows you to manage the classroom's schedule. While the layout slightly differs, this is essentially the same tool found in the Class Details' Schedule tab within the Admin Portal. Please review the linked article for more details about leveraging class schedules.
    • Archive Class - Clicking this will archive the classroom. Please see the Class Details' General article for more information about archiving classrooms.
  • Unarchive - If the classroom is archived, you can click this button to unarchive it. Note: Classrooms that have been archived for some time may require up to 48 hours to be fully restored. In such cases, a notice will appear.
  • End Class & Lock / Unlock and Take Control - If you currently do not have a lock on the classroom, these buttons may appear, allowing you to forcibly take the lock on the classroom. Note that ending a class to take the lock can be disruptive to participants in the live session, so use caution when doing this. To learn more about the classroom lock mechanism, visit How does the classroom lock mechanism work?
  • Start - Clicking this dropdown menu will give you options to join the classroom.
    • Live Class - Selecting this option will take you to the classroom lobby.
    • Playback Room - Selecting this option will take you to classroom lobby, but with the button to join the live classroom hidden.

Left Navigation Bar

The left-hand navigation bar can be used to view or manage various aspects of this classroom. Clicking on these tabs will change what appears in the main panel of the Class Portal. Click any of the below links to learn more about each tab:

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